AMSA Treasury
Reimbursement Request
Use this form if you have paid for something for AMSA and want to be reimbursed.
Instructions:
- Check with your Treasurer that your expenditure is approved before you pay for anything.
- Keep all paperwork: invoices AND receipts.
- To be reimbursed, you must have an invoice AND a receipt for each transaction.
- Scan or take a photo of the paperwork with your phone as soon as you can.
- Fill in the form. AMSA will get back to you with approval or asking for more information.
Note: You will not be reimbursed unless tax invoices and payment evidence are attached. Tax invoice MUST include all required information.
Payment Request
Use this form if you need AMSA to pay for something. Usually, this will be when you have received an invoice from an external supplier that has not yet been paid. If this is the case, just fill in the form.
However, there are a few situations where you might not have an invoice:
- Prizes: If you have awarded a cash prize, include documentation of the competition or award terms and conditions.
- Suppliers without an ABN: These suppliers can complete a "Statement by a Supplier" form, available here.
- Donations: Include documentation of why the donation is being made, such as email communication with the recipient or fundraising event information.
Reimbursement Warning:
Do not submit a payment request if you have already paid for something yourself and require a reimbursement. AMSA is unable to reimburse you if the invoice has been processed for payment via this form.
Have an AMSA account? Log in to track your reimbursement ticket.